Digital Permit‑to‑Work
Replace paper-based permits with a digital workflow that ensures every high-risk task is properly authorized, monitored, and documented from start to finish.
How it works
From creation to closure — a streamlined digital process that keeps every permit safe, visible, and auditable.
Create
Select permit type, fill in work details, hazards, location, and required precautions using configurable templates.
Send & Approve
The permit routes through your defined approval chain. Approvers are notified instantly and can approve from any device.
Track & Collect
Active permits appear on the site map. Workers confirm safety measures and complete mandatory tasks before starting.
File & Report
When work is complete, close the permit with final checks. Full history is preserved for audits and reporting.
Everything you need for safe work permits
A comprehensive toolkit for managing permits, tasks, qualifications, and compliance across your entire site.
Hot work permits
All permit types from hot work to confined space, with pre-built safety checklists.
Interactive permit map
See all permits on a live site map with real-time status updates.
Qualifications & training
Track worker certifications, training records, and competency requirements.
Automatic notifications
Real-time alerts for approvals, expiry warnings, and safety condition changes.
Unlimited users
No per-user fees. Give your entire site access without worrying about seat counts.
Single Sign-On
Microsoft Entra ID and SSO integration for seamless, secure access.
Works on all devices
Phone, tablet, desktop — fully responsive, works in the browser.
Tasks & work plans
Mandatory checklists at every permit stage ensure nothing is missed.
Multilanguage
Interface available in Finnish, English, German, and Swedish.
Archive & history
Full audit trail with every action timestamped and attributed.
Reports & Power BI
Native Power BI integration and one-click PDF reports for deep insights.
Data security
Regionally hosted on Azure, encrypted at rest and in transit. GDPR, PDPA & regional compliance.
Permit types supported
Pre-built templates for all common high-risk work types, plus the flexibility to create your own.
Mandatory Tasks & Checklists
Define required checklists and tasks that must be completed at each permit stage. Ensure nothing is missed before work begins, during execution, and at closure.
- Fire watch schedules
- Gas testing verification
- PPE compliance checks
- Safety briefing sign-offs
- Equipment inspection logs
Summary
Are specified personal protective equipment used?
Live Permit Map
Get full situational awareness with a real-time interactive map showing every permit on your site. Know exactly where high-risk work is happening at any moment.
- See all active, pending, and expired permits at a glance
- Click any permit for full details and status
- Filter by permit type, area, or contractor
- Identify overlapping work zones instantly
- Export map views for safety briefings
Enterprise-grade security
Your safety data is critical. We treat it with the highest level of care, compliance, and transparency.
Your data stays in your region
All data is stored and processed in Microsoft Azure data centers. Choose your data residency region — EU, Middle East, or Asia Pacific. Compliant with GDPR, PDPA, and regional data protection regulations, with a Data Processing Agreement included in every contract.
Common questions
Everything you need to know about deploying and using Gate PTW at your site.
100% Satisfaction Guarantee.
Join leading companies like Meyer Turku, Orion, and YIT who trust Gate Apps for their permit-to-work processes.
