Permit-to-Work & HSEQ Software for Facilities, Data Centers & Logistics
Digitize facility safety, maintenance, and contractor management with one unified system.
Trusted by data centers, logistics operators, and property managers to control work authorizations, prevent downtime, and ensure full compliance across all sites.
Unlimited users
Mobile-first, works online and offline
Azure AD & Power BI integration
Designed for multi-site operations and technical maintenance
high-dependency environments where uptime and security are critical
Paperwork Slows Down Maintenance and Access
Facility teams and contractors waste valuable time chasing signatures and paper forms. Whether managing critical data infrastructure or distribution hubs, manual permit systems cause delays, confusion, and downtime.
Poor Oversight of Contractors and Service Providers
Data centers and logistics sites rely on numerous external maintenance and security providers. Without a centralized system, it’s difficult to verify who is on-site, whether they’re qualified, and what work is approved—creating potential safety and security gaps.
Downtime Is Expensive
A single unauthorized maintenance task or delayed approval can lead to costly interruptions in operations, especially in environments where uptime is critical. Manual systems increase the risk of miscommunication and overlapping tasks.
Audits and Compliance Create Constant Pressure
ISO, ESG, and client-specific standards demand full traceability and reporting. Paper trails can’t meet modern compliance needs, leading to failed audits or reputational risks for high-value facilities.
Create, manage, and approve work permits digitally—whether you’re in the control room, facility management office, or warehouse floor.
Each permit connects the right personnel, location, and task with pre-set safety checks and approval flows. Notifications keep all stakeholders aligned in real time.
By digitalizing permit workflows, you cut delays, strengthen security, and maintain uptime across all facilities.
Communication and Authorization
Send the permit directly to facility managers, control rooms, or clients for approval. All communication happens digitally—no calls, no paperwork, no confusion about who approved what.
Real-Time Tracking and Execution
Track active permits across multiple sites or data halls. See who’s on-site, what task is ongoing, and the status of every work order. Record sensor data, access logs, and progress updates automatically.
Closure, Control, and Reporting
Close permits with digital inspection and verification. All records are stored automatically for audits, compliance, and KPI reporting—ready to share with clients or regulatory bodies.
Key Features for Facility & Logistics Operations
Give every technician, contractor, and operations partner access to the same platform—without hidden user fees. Everyone works under the same process and accountability standards.
Mobile-first for field efficiency
Create, approve, and close permits directly on mobile or tablet devices, even in areas with limited connectivity.
Centralized visibility across multiple locations and subcontractors
Track all ongoing work, approvals, and active contractors across multiple facilities or warehouses from a single dashboard.
Instant reporting and analytics
Generate automated reports for maintenance history, contractor performance, and safety compliance. Integrate with Power BI to visualize trends and operational KPIs.
Built-in compliance and audit readiness
Gate PTW enforces every required step according to ISO, ESG, and client-specific standards. All actions are timestamped, traceable, and securely stored for full audit confidence.
Proven Impact in Facility and Logistics Management
“We reduced maintenance delays by 60% and gained full visibility across all data center operations.”
Business Outcomes
60% faster maintenance approvals
Full visibility across multiple locations
100% traceable digital audit trail
Reduced downtime through improved coordination
Seamless Integrations
Gate PTW connects easily with the systems you already use:
Microsoft Azure AD for secure identity management
Power BI for live analytics and dashboards
Facility Management and ERP systems (SAP, Archibus, ServiceNow)
Access control and building automation systems for real-time site tracking
Why Facility & Logistics Leaders Choose Gate Apps
Built for environments where uptime and safety are critical
Simpler and faster than general EHS or CAFM systems
Rapid implementation under 4 weeks
Unlimited users = predictable cost at scale
Perfect for logistics hubs, warehouses, data centers, hospitals, and commercial facilities
