Among other things, hot work permit, tank work, enclosed space work or qualifications for electrical work. If these are familiar topics, you might coordinate the day-to-day running of construction sites in your work or manage personnel permit issues and qualifications of an industrial plant within the group. Electronic management of permits and qualifications within the organisation and in subcontracting chains minimises risks and makes safety work visible.

Digitalisation makes everyday life easier in plant and factory environments. For example, handling practical matters related to various permits (hot work permit and other permits) is significantly easier with the help of a smart application on a mobile phone or other smart device.

Why digitise the hot work permit and other work permits?

Especially in plant and industrial environments, time is often saved, and everyone's operations are made more rational when the permit package does not have to be managed with a huge number of different printed permit papers – which are then everywhere on the sites! Updating and keeping them up to date is laborious.

Many people working with these demanding matters daily may sometimes wonder if there is a smarter and more practical way. We have good news, as there is a solution proven effective in demanding environments.

Include practicality in the whole

There is an electronic alternative to the whole related to work permits. With electronic permits and an easy application, it's easy, among other things, for an individual plant's control room to monitor what work is currently underway in which part/block of the plant.

The adoption of easy-to-use applications that quickly integrate into Microsoft's ecosystem can be surprisingly smooth – without a heavy and expensive IT project. In fact, work permits and various qualifications can be flexibly linked even to the company's document management. With this blog post, you can read more about the fascinating entity.

What is Gate Apps and what is HSEQ?

Gate Apps is a modern product family of occupational safety and quality management applications. The term HSEQ is formed from the words Health, Safety, Environment, and Quality.

Best of all, the applications that are part of the Gate product family operate both independently and together. They have shared background data: for example, user management, a target registry with maps, and a personal and qualification registry.

The clear advantage of the Gate product family applications (Gate Work Permits, Gate Observations, Gate Audits) is that Gate HSEQ applications are easy to integrate into Microsoft's ecosystem. In fact, in almost all industries – even the most traditional ones – significant digital leaps have been made in recent years, so cloud services and solutions are already supporting the work of countless people. For many industrial companies, the M365 environment is already familiar.

”We are clearly among the pioneering companies in Finland when it comes to electronic work permit applications and bringing them into the day-to-day operations of companies in plants, sites, shipyards, and properties. Hot work permit, like other permits, is conveniently carried in your pocket.”

The application or applications can therefore be flexibly connected to Microsoft sign-in, and the data remains securely stored in Finnish data centres. For example, it is easy for a construction industry company to coordinate the permit issues of multiple sites (including hot work permit), as they can be sensibly integrated into the company's document management.

We don't limit the number of users, so your company can also include subcontractors and contractors without increasing costs. The applications have a 100 per cent satisfaction guarantee. Make safety work visible and effortless.

The product family currently includes three applications

1. Gate Work Permits = for the management of work requiring permits and the qualifications they require.

2. Gate Observations = for reporting and handling safety deviations, initiatives, or other observations.

3. Gate Audits = for safety or inspection rounds, work receptions, and other documentation needs.

Over 100 companies and communities already trust our solutions and services – regardless of the industry.

Our customers experience our solutions like this

”One of the biggest benefits of the mobile platform is that a hot work permit can be written on-site. In addition, we can constantly ensure that all hot work cards on the construction site are valid.”

Erno Martin
Safety Manager for YIT Tripla

”In five years, a lot of permits accumulate, which means a huge number of boxes where papers should be saved. Now permits are stored and can be found in mobile when needed, so we can handle this matter satisfactorily for even the most demanding customers.”

Harri Koivisto
Fire Chief
Meyer Turku

Hot work permit & many other features

Our goal is to keep the processing of work permits (for example, hot work permit) as easy as possible. The electronic work permit solution has a comprehensive range of features.

Hot work, tank work, electrical work…
With the application, you can create and manage any work permits. The forms can be tailored to exactly match your needs.

Qualification requirements
Ensure that the doers have their qualifications in order before starting work. You can easily bring qualification information from your other systems into the application.

Mark on the map
Tag the job on the map or floor plan. Get a comprehensive visual overview of the situation on the job site or industrial plant.

Notifications
Send the work permit by text message or email to doers, guards, supervisors, and other desired responsible persons. You can also request electronic acknowledgements.

Unlimited number of users securely
Add your own personnel as well as subcontractors and partners as users as needed – without restrictions.

Single sign-on
The application can be connected to Microsoft user management. Then you don't need separate usernames or passwords.

Device-independent
The easy-to-use application works on any device with a browser and internet connection. No installations or heavy IT projects are required.

Tasks and plans
Tasks can be set for the permit that must be completed before the permit comes into effect. For example, a work risk assessment and a site safety inspection ensure that no accidents occur.

Language versions
Of course, the application has language support, and we do not limit the number of languages used. Permits and notifications can be delivered to workers in exactly the language needed.

Archive and history
All permits are stored in the application or can be transferred to document management. Modifications and entries made during work leave a trace in the activity log.

Reports
With comprehensive Microsoft Power BI reports, you can track the number of work permits by site and get impressive material for your next safety meeting.

Is your company interested…

in Hot work permits, Gate HSEQ applications, or the Gate product family? Ask for more information about the entirety or request a presentation from us. Your contact does not commit you to anything. It also does not incur costs. And this must also be mentioned: we also do not use your contact information for other purposes or share it further.

So, if you wish, get in touch and arrange an easy remote meeting. Let's have a look at your company's situation = let's consider how an individual application or the whole Gate product family could suit your workday.

Pirkka Paronen
pirkka.paronen@systemsgarden.com
tel. +358 50 592 1207